Business Development Administrator

Adelaide or Sydney/Melbourne
21 January 2019 

This exciting new role helps support a growing national Business Development function with a key focus to support the national monitoring and management of our tenders and panels. We’re looking for someone vibrant, energetic and tenacious with a few years’ experience who is keen to be part of a growing and fast paced bid environment.

This role provides an excellent opportunity for career development within the bid or business development area.

Who is Architectus?

Architectus is an innovative design company providing comprehensive design and management services in architecture, interior architecture, urban design and urban planning. With a team of more than 350, the company is experiencing a period of exciting growth with projects across the education, commercial + workplace, residential, public, aviation and rail + infrastructure sectors.

Architectus is recognised for its collaborative approach to strategic design and is committed to thoroughly understanding clients’ needs, applying research, experience and technology to develop solutions that are functional and elegant.

Working at Architectus is an integrated, balanced and overwhelmingly positive experience for all employees. With various social events, community development and environmental initiatives, career progression and personal development programs, you will relish the community-driven atmosphere and holistic approach to work and life. 

Role accountabilities

  • National monitoring and management of all tender sites and other tender portals, including administration rights.
  • Facilitating confidentiality documents or other registration documentation to access tender documentation.
  • With guidance from BD Leaders, facilitate and monitor the Prospect Registration and Shall We Submit (SWS) process, liaising with internal key stakeholders, tracking and updating the status in various systems.
  • Regular updating of panel information on online portals to represent our latest and greatest capabilities.
  • Track status of panels ensuring transparency of the latest information to all key stakeholders.
  • Prepare and produce panel submissions – with guidance from BD Leaders.

Customer Relationship Management (CRM)

  • Work with our National CRM administrator to maintain up-to-date client and BD data in our CRM system (Deltek Vision).
  • Provide back up support to National CRM administrator including reporting.
  • Support future CRM project as it develops.
Ad-hoc team admin
  • Schedule proposal kick off meetings to fast-track bid mobilisation.
  • Support team administration including setting up, administering team meetings and workshops (minimal).
  • Support the proposal and client feedback process coordinating meetings and capturing key outputs.
  • Support National BD Manager and BD Leaders with ad-hoc BD presentations & reporting.

The team at Architectus looks forward to welcoming someone with:

  • A high level of attention to detail, process and organisational skills.
  • Excellent written and communications skills.
  • Analytical and problem-solving mindset – someone competent at research and staying across the latest market activities.
  • Public sector procurement / panel knowledge (desirable)
  • Highly flexible and collaborative with great people skills.
  • Technical confidence with experience in:
    • Microsoft suite – particularly excel, plus powerpoint & word
    • Microsoft sharepoint
    • Adobe Creative Suite including In-Design (basic + willingness to learn)
    • Understanding/interest in CRM systems and data/reporting.
  • Ability to manage multiple deadlines and work on multiple projects simultaneously.

Previous experience working in professional services or similar industries (desirable).

Benefits at Architectus

Architectus is proud to offer the following benefits:

  • Paid Parental Leave (PPL)
  • Employee Assistance Program (EAP)
  • Mentoring Program
  • Employee Referral Program (ERP)
  • Flu vaccinations
  • Active wellness program

If you feel that you would be well-suited to this role, please get in touch by clicking here. Note; applications must be submitted via our careers page to be accepted.

Eligibility to apply for this position requires an appropriate Australian or New Zealand work visa.

Applications close Friday, 1 February 2019.

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